monitoring and supervision of projects

So what kind of activities should be done during this important phase? Reporting enables the gathered information to be used in making decisions for improving project performance. If there is a lot of variance from the baseline, for instance, if it is expected that the project duration will exceed the planned duration by 20%, then regarding actions must be taken to meet the project targets. Just as important is the process of monitoring the project's progress from beginning to end. If there is a deviation from the planned values, then a change can be requested to meet the planned values again. What will be the end date of the project if the project performs as it performed till now? Schedule performance of the project will give an indication whether the planned schedule and dates can be reached. Reserves are planned to accommodate costs of risks and unexpected situations in projects. Delayed tasks translate to effort that has not been budgeted for, therefore cost of that task to completion goes up. Monitoring Process (on a regular basis), 2.1 Monitoring and controlling activities, 3. graphical evaluation and review technique, Project Management: Chapter 5: Project Evaluation & Termination, Project Management: Chapter2: Project Formulation & Project Organization, Project Management: Chapter3: Project Planning & Scheduling. Decide whether corrective actions are necessary. For example, many construction contracts and government contracts have penalty clauses for exceeding the project completion date. you need to make sure that there is a monitoring and supervision system in place. If this sounds a lot like your project supervisor then instead of supervision he is in fact performing an audit. https://blog.masterofproject.com/project-monitoring-controlling-process Monitoring also involves giving feedback about the progress of the project to the donors, implementors and beneficiaries of the project. Since forecasting and project performance is measured during monitoring and controlling, project performance reports are sent to relevant stakeholders during this phase as well. In this article, we will list the project monitoring and controlling process group best practices one-by-one. sir, please clear that this is a mistake or one chapter is left. For the above project,    CR = 0.833*0.9167 = 0.764. If the decision of the change control board is approving a change. Thus, the decision to reduce the project duration must be based on an analysis of the trade-off between time and cost. Monitoring:High-quality monitoring of information encourages timely decision-making, ensures project accountability, and provides a robust foundation for evaluation and learning. Evaluation and comparison of actual measured results against those planned is the fundamental principle of project monitoring process. It is used on repetitive work such as constructing multiple dwelling units, when used on linear work such as roads and railways the technique is more accurately called Time/Location Charts. It is a method for shortening the project duration by reducing the time of one (or more) of the critical project activities to less than its normal activity time. Monitoring is a systematic and long-term process that gathers information in regards to the progress made by an implemented project. While many nonprofits and INGOs may have Monitoring and Evaluation software, often, they are designed around a results-based framework. Because, If the decision of the change control board is approving a change. Let’s look at monitoring first. For example, you can use earned value analysis, team motivation, and client satisfaction. If the deliverables meet the requirements agreed with the customer, in the beginning, the customer accepts the project and closing phase is triggered. The contractor could inform the customer that an additional cost of only 2,500 would be incurred to finish the house in 30 weeks. 1.3 The Bank’s supervision and monitoring system has evolved over the years and has been given more focus since the Knox report of early 1990s. Its goal is to improve current and future management of outputs, outcomes and impact. Crashing is achieved by devoting more resources to the activities to be crashed. A LOB Chart shows the rate at which the work that makes up all of the activities has to be undertaken to stay on schedule. Quality control activities check the quality attributes of the delivered outputs. Following table represents the time and costs before and after project crashing. These types of forecasts help to see how far the project is from its targets. One of these tools includes the Microsoft Excel. A graph of the critical ratio over time provides a quick indicator of trends in the overall project performance, and of the impact of any corrective actions. Delays and incomplete tasks could lead to project delays, depending on whether the activities are in the critical path. It incorporates both in the network analysis. Performing an integrated change control evaluates the changes and its impacts on the project. Necessary steps, control points, and actions are taken to monitor and control the project. This is one of the important activities in project monitoring. Supervision covers in overseeing the persons at any job or casual overall supervision but Monitoring is vouching their jobs and advising them, rectifying mistakes if any. Fukken Co., Ltd. Myanmar Branch is a Civil Engineering and Geotechnical Consulting Firm in Myanmar, dealing with 6 principal service activities, Geo-technical investigation, surveying, field and laboratory testing for soil, construction supervision (building and road), water supply and Computer Aided Drawing & Designs for development projects. Visualization of productivity and location of crews. To analyze the project performance, calculate the variance for schedule and cost and indicates where the project stands in comparison to the estimates calculated earlier for this point in time. Because a small change in one aspect of the project might impact the overall project. In addition, project costs get impacted negatively. The critical ratio (CR) is the product of CPI and SPI. When we are talking about project supervision a lot of us get an image of a snarky consultant who is usually called in at the end of the project. Many a times one could easily be on time, however may overspend, or may be on time & within budget however scope may be incomplete. Results based framework is often tightly coupled between different programs, focuses on project management with a strong emphasis on collecting activity and output results. Monitoring is viewed as a process that provides information and ensures the use of such information by management to assess project effects – both intentional and unintentional – and their impact. The inputs are the project plan and progress reports that contain data collected from the project team. the expected time to complete an activity, the cost to complete the activity in its normal time, the shortest possible time in which the activity can be completed, : the cost to complete the activity in the shortest possible time (ie., the cost to complete the activity in its crash time), As projects continue over time, they consume. During this life cycle, there are several phases called ‘process groups‘. However, additional labor and resources increase the project cost. Home / Project Management / Project Monitoring & Controlling | 16 Best Practices for a Successful Project. This time-cost relationship is illustrated in the above figure. Project monitoring and controlling process may approve or reject changes. Compare with baseline plan, highlight any deviation, make a projection based on current data. It is used as an indicator of the overall project health. Tools, equipment or resources can be outsourced from a supplier during a project. Each of these process groups has a different and crucial objective, which helps to produce desired outcomes in a project. Example - we monitor systems and not supervise them. The consultant is often seen neck deep in documentation, making sure the papers and the system are both correct. Project teams often go through extensive planning processes before undertaking the implementation phase of a project. If a successful monitoring and controlling process can be implemented, the whole project has a better chance to be a success. The most important resources in projects are people. GERT technique is the complex programme (Monte Carlo simulation) required to model the GERT system. If you are an aspiring Project Management Professional, PMP Bundle will cover all the important aspects of Project Management for your certification training. Attend our 100% Online & Self-Paced One-Hour Free PMP Training. The actions that project people take towards their assigned tasks leads to task. Get the data about the current status of your project. For a successful project, there are some best practices to implement a good project monitoring & controlling. Once the project deliverables are completed, they are presented to the customer. MONITORING “ As soon as the boss decides he wants his workers to do something, he has two problems: making them do it and monitoring … sir in project management there is no chapter 2 only chapter 1,3 and 4 are there. You should have received an email from us already. Financial penalties for not completing a project on time were also incurred. Changes are evaluated by the change control board and if this board rejects the change, it won’t be implemented. Project monitoring and controlling, unlike the other phases, is done from the beginning until the end of the project. To measure the progress of an activity, deliverable and/or project by comparing the actual value to planned value, thereby indicating the probability of meeting the scope, time & cost budget of the activity, deliverable and/or project, and need for any corrective actions. Clearly shows the amount of work taking place in a certain area at a specific time of the project.

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